Event Details, Policies & Booking Fees for 25 - 75 people
Whispering River Ranch is located on a private 15 acre ranch along the Blue River in Breckenridge, Colorado. When the owner purchased the property her dream was to share this beautiful home with others whether its for a family gathering or event. We have worked hard to make any event held on the property more streamlined and stress free with all our in house offerings. Please read thoroughly through all the event details and we look forward to hosting your event.
Whispering River Ranch Event Policies for 25-75 people
- Max guest total for events on the property is 75 people. This includes the current amount of guests staying on the property.
- We require a 4 night min stay with a check-in on either a Wednesday or Thursday.
- We require a 6 night minimum is required during peak weeks and holidays.
- Guest are required to use our in house caterer. Please see our caterers page for more details, menu ideas and more. We have this in place to help make things easier for our guest. Our in house caterer is also able to provide bar service. They provide great service, customizable menus and all your catering needs. This is just one last thing you have to worry about when it comes to planning. No outside caterers are allowed.
- We all know how much we love our dogs but we have a strict no pet policy. Unfortunately due to past guest not respecting the home and our pet rules for past weddings we are no longer allowing dogs even if its for the day of the event. We work really hard to keep the home and outside grounds beautiful for all guest and can no longer run the risk of cleaning up after pets and having them destroy the grounds. Thanks for understanding.
- Dates can not be held and are on a first come first serve bases.
Event Fees for 25 - 75 People
There is a $5,000 event fee (regardless of size) and additional cleaning fee is required for every event. These fees are in addition to the cost of lodging. and include the following:
- 8 - Round 5’ Tables plus white linens (seats 8 - 10 people)
- 6 - Rectangle 6 ‘ tables for food service plus white linens
- 6 - 3’ tall cocktail tables plus white linens
- 1 - Whiskey Bar
- Up to 75 White padded chairs (for barn use only)
- Over use of the property for any event regardless of size
- Properties events coordinator unlimited email, 1 to 2 zoom calls for planning and Q&A meetings, in person property tour and check in day meeting to finalize details.
$5,000 event fee Details for 25 to 75 People
- Guests will be required to host the reception inside the barn no exceptions. The reason is that we are now above the lodging occupancy of the property and now having additional guest on the property for the event. Therefore we do not want any additional wear on the home. Reception can’t be held outside the main house on the patio or inside the home with events this size. During winter months Sept thru May guest will be required to have both the cocktail hour and reception inside the barn. No cocktail hour or reception can be held inside the home. The back patio concrete area is heated and the ceremony is allowed on the patio during the winter months. We do not allow shoveling of the snow on the lawns during winter months in order to have the ceremony. There is a fine for shoveling the lawn area during the winter.
- Guest are free to host the ceremony and cocktail hour behind the home along the river. Our events coordinator will provide details on where the ceremony and cocktail hour can be held behind the home.
- All 5’ round tables, chairs and whiskey bar are not allowed to be used on the back patio area of the main home for the event. They must remain in the barn or right outside the barn. You are welcome to use the cocktail tables on the back patio area for the cocktail hour.
- We do not provide chairs for the ceremony. You will have to rent ceremony chairs through Tents and Events.
- The barn is newly renovated with three large modern garage doors that open to a black top with string lights strung over that area. The barn includes two bathrooms and is fully heated. There is NO kitchen in the barn.
- The barn is 20 feet wide by 80 feet long. The black top extends 10 feet out from the barn to the grass area with string lights strung back and forth over that area. Perfect location for your dance area, cocktail tables, lounge area (rented through us) with your dinning seating and food service inside.
- All guests are required to use the bathrooms in the barn. Guests are not allowed to use the restrooms inside the home. Again to avoid overuse or damage to the inside of the home during events of this size.
- With event of this size we recommend that guest carpool or you provide a shuttle service to and from the property as we have limited parking. Our events coordinator will provide details on where you can park.
- The cleaning fee is included in the event fee for the barn. However we do require that guests clean out all decorations, have our in house caterer remove all trash from the event and have guests pick up any trash inside or outside the home & barn areas.
- Please see below for additional rentals that we provide in house to help make your event more special and fun.
- No tents are allowed on the property and why we required guest to use the barn.
- No sparklers, confetti, rice, glitter, lanterns can be used at on the property for the event. We are a high risk fire area and it’s strictly prohibited. Dried flowers are fine to use. Please no picking of wild flowers or flowers in our garden beds for the use of your event.
- A DJ or your own personal music with speaker is allowed in the barn. The towns noise ordinance is in affect at 10pm sharp. Guest will need to be done with all music and the event at this time.
- Guest will receive access to the barn by noon on the day before the event to start setting up. Access to the barn will be removed at 12pm on the day after the event.
- All tables, chairs, bar and linens will be in the barn for guest to set up. Guest do not need to break own tables and chairs when the event is over but will need to removed all decoration by 12pm on the following day of the event. Guest will need to collect all linens and place in linen bags after the event is cleaned up. All trash from the event will need to be bagged up and placed neatly by the garage door.
- No sign can be placed at the entrance of the property to notify guest of the event happening or where to turn. Guest will be responsible to provide their wedding guest with the appropriate directions to the property.
- Guest can add additional lighting and decoration in the barn but can not use nails or hang anything from the heating duck. You can use command strips to hang things on the wall. Removal of decor, string, lights or command strips are required. Any damage done to the walls or inside the barn from decor or event will be subject to a damage fee.
Event Fee: $5,000 for 25 to 75 people
Event Fee Includes:
- Over use of the property for the event, liability and insurance.
- Use of the barn for the reception. There is an additional cost if guests want to use the house or barn for a dinner rehearsal.
- 8 - Round 5’ tables plus white linens (seats 8 -10 people)
- 6 - 6’ rectangle tables for food service plus white linens
- 6 - 3’ tall cocktail tables plus white linens
- 1 - Whiskey Barrel Bar
- Up to 75 White Padded Chair for reception.
- Property events coordinator unlimited email communication, 1 to 2 zoom call planning and Q&A meetings, in person property tour and check in day meeting to finalize details.
Event Fee Policy for 25 to 75 People
Event fee total cost is $5,000. Plus additional fees for cleaning. A deposit of $3,000 is due within one week of booking. There is a non-refundable amount of $1,000 from the event fee deposit paid. The remaining event fee of $2,000 is due 60 days prior to event.
If guest cancel the reservation/event more than 60 days before the day of arrival receive only $1,000 return of the event fee deposit; the remaining $1000 is non-refundable. NO Refunds of the event fee within 61 days of arrival. Final payment of the remaining fees will be due 60 days prior to arrival.
An events contract will be sent out to guest upon booking for guest to sign and return via email. Failure to sign event contract and pay event fee deposit within 7 days from booking will result in cancellation of your booking.
Additional Rentals Available
All additional rentals need to be rented within one month prior to the event. Please rent through our events coordinator and click on links below for pictures and details:
- 4 outdoor heaters with one propane tank per outdoor heater ($398). Can be set up in the back patio area, barn or split up at both locations.
- Mountain modern lounge area with fire pit ($500) This lounge area can only be set up and used in the barn area.
- Tiered copper mountain arch for the ceremony ($200)